FacilityFlow vs SAP EAM: Enterprise Power Without Enterprise Complexity

The SAP Challenge:

• Budget-Breaking Pricing:
• • SAP EAM licensing ranges from $150-$300/user/month. Add in S/4HANA requirements, implementation, and ongoing support—you're looking at 7-figure total investments.
  • FacilityFlow: $20-$50/user/month, all-inclusive. No ERP prerequisites.
• Integration Nightmare:
• • SAP EAM works best in an SAP ecosystem. Using other ERPs? Prepare for expensive middleware, custom development, and ongoing integration maintenance.
  • FacilityFlow: 200+ API endpoints. Pre-built connectors for major ERPs. Works with your existing systems, not against them.
• Years-Long Projects:
• • SAP implementations are notorious for scope creep and delays. Average project: 12-18 months. Many exceed 2 years with cost overruns of 200-400%.
  • FacilityFlow: 2-6 weeks typical. Included implementation support. See value in weeks, not years.
• Consultant Tax:
• • SAP certified consultants charge $200-500/hour. Simple changes require certified partners. Annual consultant spend often exceeds license costs.
  • FacilityFlow: Configure most changes yourself. When you need help, $30-84/hour from our team. No certifications required.
• User Adoption Struggles:
• • SAP interfaces are powerful but complex. User training takes weeks. Low adoption rates are common, undermining your investment.
  • FacilityFlow: Modern, intuitive interface. 2-5 days training. 90%+ adoption rates. Users actually want to use it.
• Missing Modern Capabilities:
• • SAP EAM focuses on core asset management. AI predictive maintenance, advanced IoT, energy management, and mobile require additional products and integrations.
  • FacilityFlow: All 36 modules included. AI, IoT, energy, mobile—built-in from day one.

True Cost of SAP EAM Ownership:

5-Year TCO Comparison (300 Users):-

SAP EAM:

• Licensing & Support:
• • SAP EAM licenses: 300 × $200/mo × 12 × 5 = $3,600,000
  • S/4HANA dependency (allocated): $500,000
  • Annual maintenance: $400,000/year × 5 = $2,000,000
• Implementation:
• • Implementation project: $750,000
  • Change management: $150,000
  • Data migration: $100,000
• Ongoing:
• • Annual consulting: $200,000/year × 5 = $1,000,000
  • Integration maintenance: $75,000/year × 5 = $375,000

5-YEAR SAP TCO: $8,475,000

FacilityFlow:

• Licensing:
• • FacilityFlow licenses: 300 × $40/mo × 12 × 5 = $720,000
• Implementation:
• • Implementation: INCLUDED
  • Data migration: INCLUDED
  • Training: INCLUDED
• Ongoing:
• • Customization (50 hrs/year): $4,200/year × 5 = $21,000

5-YEAR FACILITYFLOW TCO: $741,000

Savings:- 5-YEAR SAVINGS: $7,734,000 (91%)

How Midwest Healthcare Cut FM Costs by $380K/Year:

Company: Midwest Healthcare Systems

Industry: Healthcare (5 hospitals)

Users: 200

Previous Solution: SAP EAM

Challenge: SAP project stalled at 18 months, $600K over budget

Results:-

•  72% cost reduction
• 8-week implementation (vs 18 months with SAP)
• 96% PM compliance (up from 68%)
• $380K annual savings

Quote:- "Our SAP implementation was at 18 months with no end in sight. We were $600K over budget and our team was burned out. We made the hard decision to cut losses and switch to FacilityFlow. Best decision we ever made. We were live in 8 weeks." ~ Sarah Williams, VP of Operations