Complete KSA Labor Law Compliance
FacilityFlow is the only integrated facility management platform with full KSA labor law compliance built-in. Stay 100% compliant with HRSD, GOSI, WPS, and Muqeem requirements.
Operating facilities in the Kingdom of Saudi Arabia requires strict adherence to
labor regulations enforced by the Ministry of Human Resources and Social Development
(HRSD). From wage protection to end-of-service benefits, Saudi labor law has specific
requirements that affect every employee working in your facilities. Non-compliance
can result in fines up to SAR 100,000, business suspension, or visa restrictions.
FacilityFlow's integrated HRMS ensures your facility operations remain compliant
with all KSA labor regulations automatically, protecting your business while
keeping your workforce properly managed.
Why KSA Compliance Matters
Strict regulations require robust systems
HRSD Compliant
No violations
Wage Protection
Automated SIF files
Fine Avoided
Potential penalty
GOSI Reporting
On-time submissions guaranteed
Based on 2024 customer survey of 250+ companies
Built-In KSA Labor Law Compliance Features
Every requirement of KSA Labor Law is automated within FacilityFlow's HRMS
💰 WPS Compliance & Wage Protection
Full integration with Saudi Arabia's Wage Protection System (WPS). Automatically generate WPS-compliant salary files in the required SIF format for upload to
HRSD portal.
- ✓ Automatic SIF file generation (SAMA format)
- ✓ Bank account validation (IBAN format)
- ✓ Payment due date tracking
- ✓ Wage transfer verification
- ✓ Multi-bank support
- ✓ Rejection handling and correction
- ✓ Payment history audit trail
- ✓ WPS compliance dashboard
🏛️ GOSI Compliance & Contributions
Automated calculation and reporting of General Organization for Social Insurance (GOSI) contributions according to the latest Saudi regulations.
- Monthly GOSI contribution calculation
- ✓ Employee and employer share computation
- ✓ Hazardous occupation premium (if applicable)
- ✓ GOSI registration number tracking
- ✓ Automated GOSI report generation
- ✓ Contribution payment tracking
- ✓ Amendment and correction handling
- ✓ Compliance with GOSI rates (9% employee, 12% employer)
📊 Gratuity & End-of-Service Calculation
Precise calculation of end-of-service benefits according to KSA Labor Law Article 84, with automatic accrual tracking.
- ✓ First 5 years: Half month salary per year
- ✓ Beyond 5 years: Full month salary per year
- ✓ Proportional calculation for partial years
- ✓ Termination reason impact (voluntary vs. involuntary)
- ✓ Monthly accrual provisioning
- ✓ Multi-currency support
- ✓ Arabic and English gratuity reports
- ✓ Approval workflow integration
📅 Leave Entitlements & Accruals
Automated leave management compliant with KSA Labor Law Articles 109-114, with accurate accrual and encashment calculations.
- Annual Leave:
- ✓ 21 days minimum (less than 5 years service)
- ✓ 30 days (5+ years service)
- ✓ Accrual on monthly basis (proportional)
- ✓ Leave encashment on exit
- ✓ Carry forward rules (max limits)
- Sick Leave:
- ✓ First 30 days: Full pay
- ✓ Next 60 days: 75% pay
- ✓ Final 30 days: Unpaid
- ✓ Medical certificate validation
- Public Holidays:
- ✓ Automatic KSA public holiday calendar
- ✓ Hijri and Gregorian calendar support
- ✓ Ramadan working hours adjustment
⏰Working Hours & Overtime Rules
Automated tracking and calculation of working hours per KSA Labor Law Article 98, with Ramadan adjustments and overtime compliance.
- ✓ Maximum 8 hours/day, 48 hours/week
- ✓ Ramadan: 6 hours/day, 36 hours/week (automatic)
- ✓ Overtime calculation: 150% of hourly rate
- ✓ Weekly rest day enforcement (minimum 24 hours)
- ✓ Shift differential pay
- ✓ Attendance integration with biometric systems
- ✓ Mobile attendance with GPS verification
- ✓ Real-time overtime alerts
📄Contract Management & Documentation
Digital contract management with bilingual (Arabic/English) support and compliance with KSA Labor Law contract requirements.
- Limited (Muddah Muhadhdhah) and unlimited term contracts
- ✓ Trial period tracking (90 days maximum)
- ✓ Contract renewal automation
- ✓ Notice period calculation (60 days standard)
- ✓ Bilingual contract templates
- ✓ Digital signature support
- ✓ Contract expiry alerts
- ✓ Termination documentation workflow
🛂 Iqama & Visa Compliance Tracking
Track and manage expatriate employee documentation to ensure Muqeem compliance and avoid penalties for expired visas or residency permits.
- ✓ Iqama number registration and tracking
- ✓ Expiry date monitoring with advance alerts
- ✓ Visa type classification
- ✓ Dependent visa tracking
- ✓ Exit/re-entry permit management
- ✓ Passport expiry tracking
- ✓ Medical insurance expiry alerts
- ✓ Compliance dashboard for HR teams
🇸🇦 Nitaqat & Saudization Reporting
Real-time monitoring of Saudi vs. expatriate employee ratios to maintain Nitaqat compliance and avoid penalties.
- ✓ Real-time Saudi/expat ratio calculation
- ✓ Nitaqat color status tracking
- ✓ Entity size classification
- ✓ Sector-specific ratio requirements
- ✓ What-if scenario analysis
- ✓ Compliance forecasting
- ✓ Hiring recommendations
- ✓ Monthly Nitaqat reports
The FacilityFlow Advantage for KSA Operations
Managing facilities in Saudi Arabia presents unique challenges. Your maintenance technicians, facility managers, cleaning staff, and security personnel must all comply with KSA labor regulations—not just in HR administration, but in daily operations.Traditional facility management systems force you to maintain separate HRMS platforms, creating data silos, duplicate work, and compliance gaps. When your work order system doesn't know that a technician's Iqama is expiring in 15 days, you risk deploying non-compliant workers to client sites.
FacilityFlow solves this by unifying facility management with KSA-compliant HRMS in one integrated platform. When you assign a preventive maintenance task, the system automatically verifies:
- The technician's Iqama is valid
- Their work visa permits this type of work
- They haven't exceeded maximum working hours
- GOSI contributions are current
- All safety certifications are up to date
This integration protects you from costly violations while streamlining operations.
ROI of Compliance Automation
SAR
Avoided annually in potential labor law fines
Hours Saved
Per month in manual GOSI and WPS reporting
Accuracy
In end-of-service benefit calculations
Compliance Gaps
Real-time monitoring prevents violations
Based on 2024 customer survey of 250+ companies
ZATCA E-Invoicing Compliance
FacilityFlow ensures full compliance with Saudi Arabia's electronic invoicing requirements mandated by ZATCA (Zakat, Tax and Customs Authority).
📱Phase 1: E-Invoice Generation
Features:-
- ✓ XML-based invoice generation
- ✓ QR code inclusion on all invoices
- ✓ PDF/A-3 compliant format
- ✓ Invoice counter and sequential numbering
- ✓ Cryptographic stamp (hash) generation
- ✓ UUID for each invoice
- ✓ Simplified and standard tax invoice templates
- ✓ Arabic and English invoice support
- ✓ Compliance effective: December 4, 2021
🔗 Phase 2: ZATCA Integration & Reporting
Features:
- ✓ Real-time invoice reporting to ZATCA (Fatoorah)
- ✓ Clearance invoices for B2B transactions
- ✓ Reported invoices for B2C transactions
- ✓ API integration with ZATCA platform
- ✓ Cryptographic stamp validation
- ✓ Clearance status tracking
- ✓ Rejection handling and correction workflow
- ✓ Compliance certificate management
- ✓ Implementation: Phased rollout 2023-2024
Integration Benefits
FacilityFlow's e-invoicing compliance integrates seamlessly with your facility operations:
- Automatic invoice generation from completed work orders
- Vendor invoices for contracted maintenance services
- Service contract billing with ZATCA compliance
- Real-time compliance status dashboard
- Audit trail for all invoicing activities
- Automatic archival and retention (10 years)
Automated KSA Compliance Process
From Hire to Retire
Onboarding
Contract Generation, Iqama Capture, GOSI Reg.
Monitoring
Working Hours, Iqama Expiry Alerts, Attendance
Processing & Reporting
WPS Salary Calculation, GOSI, EOSB Provision with WPS Submission, Nitaqat, ZATCA E-Invoicing
KSA Compliance Across All Facility Types
Whether you manage hospitals, manufacturing plants, commercial properties, or government facilities, FacilityFlow ensures complete KSA labor law compliance.
🏭 Industrial Facilities
Multi-shift scheduling with overtime compliance, hazardous work GOSI premiums, technician certification tracking, working hours limits enforcement, expatriate labor compliance, safety training documentation, and Nitaqat ratio management for a large workforce.
🏥 Hospitals & Medical Facilities
24/7 shift management with labor law compliance, medical staff licensing and Iqama tracking, overtime regulations for healthcare workers, emergency on-call scheduling, GOSI contribution for medical professionals, weekend and public holiday premium pay, and Ramadan working hours for support staff.
🏢 Office Buildings & Towers
Property management staff compliance, security personnel shift tracking, cleaning crew working hours, maintenance contractor WPS compliance, multiple tenant facility coordination, vendor labor compliance verification, and service contract e-invoicing (ZATCA).
🏛️ Public Sector Facilities
Government contract labor compliance, educational facility maintenance teams, Saudization requirements tracking, public sector salary scales, government holiday calendar integration, transparent reporting for audits, and compliance with government procurement rules.
FacilityFlow vs. Separate Systems: KSA Compliance Comparison
Real-Time KSA Compliance Dashboard
Monitor all compliance metrics from one unified dashboard
Comprehensive Compliance Support for KSA Operations
📚 Compliance Resources
KSA labor law compliance guide, WPS implementation checklist, GOSI registration procedures, ZATCA e-invoicing setup guide, monthly compliance calendar, bilingual (Arabic/English) contract templates, regulatory update notifications, and best-practice documentation.
🎓 Team Training
HR administrator training (Arabic/English), facility manager compliance training, payroll processing workshops, WPS and GOSI reporting sessions, ZATCA e-invoicing certification, compliance checklist walkthroughs, quarterly regulatory update webinars, and on-site training availability.
🤝 Dedicated Support
KSA compliance specialists on staff, Arabic-speaking support team, regulatory change notifications, monthly compliance review calls, audit preparation assistance, HRSD query support, labor office inspection assistance, and 24/7 emergency support availability.
Frequently Asked Questions: KSA Compliance
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