FacilityFlow vs Archibus: More Features, Modern Platform, 50-65% Lower Cost

Love Archibus' space management capabilities? Get those plus AI predictive maintenance, IoT integration, and modern mobile apps—all at a lower price.

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Where Archibus Falls Short


  • Death by Modules:
    • Archibus charges separately for Space Management, Maintenance Management, Real Property, Project Management, and more. Need 4-5 modules? You're quickly approaching $100+/user.
    • FacilityFlow: All 36 modules included. One price. No surprises.
  • Legacy Platform:
    • Archibus has been around since 1982. While they've modernized, the core architecture still shows its age. Performance issues, outdated UI patterns, and limited cloud capabilities are common complaints.
    • FacilityFlow: Built in 2024 on modern Frappe framework. True cloud-native. API-first architecture. Intuitive modern interface.
  • Missing AI Capabilities:
    • Content: Archibus doesn't offer AI predictive maintenance. In 2025, that's a significant gap. Competitors are using AI to predict failures and optimize maintenance—Archibus users are left behind.
    • FacilityFlow: 6 ML models built-in. Predictive maintenance with 89-97% accuracy. Anomaly detection. Demand forecasting. All included.
  • IoT as Afterthought:
    • IoT integration in Archibus requires additional products and complex setup. Real-time sensor data, automated alerts, and condition-based maintenance aren't native capabilities.
    • FacilityFlow: IoT-native platform. 6 protocols (MQTT, OPC-UA, Modbus, BACnet, REST, WebSocket). 10,000+ sensors supported. All included.
  • Mobile Experience Lags:
    • Archibus mobile has improved but still feels like a ported desktop app. Offline capabilities are limited. Field technicians often resort to paper.
    • FacilityFlow: Native iOS/Android apps built mobile-first. Full offline mode with bi-directional sync. GPS, camera, signatures—all integrated.
  • Slow, Expensive Deployment:
    • Archibus implementations typically run 3-6 months with significant consulting investment. Ongoing changes require certified partners.
    • FacilityFlow: 2-6 weeks typical. Self-configurable. Consulting at $30-84/hour when needed.

Archibus vs FacilityFlow

Compare Archibus and FacilityFlow across pricing, implementation speed, maintenance capabilities, AI-driven intelligence, mobility, and operational coverage to understand why modern facility teams are switching to an all-inclusive, faster, and more flexible platform.

COMPETITORS
Archibus
FacilityFlow
Pricing Model
Per-module pricing
All-inclusive pricing
Starting Price
$45 per user per month
$20 per user per month
Space Management
Excellent
Excellent
CAD / BIM Integration
Excellent
Good
Maintenance CMMS
Good
Excellent
AI Predictive Maintenance
Not available
Included at no extra cost
IoT Integration
Limited and paid add-ons
Comprehensive and built-in
Energy Management
Good
Good
Mobile Applications
Basic functionality
Full-featured mobile apps
Offline Mode
Limited support
Full offline capability
Vendor Management
Not available
Included at no extra cost
Safety and Permit to Work
Not available
Included at no extra cost
Visitor Management
Not available
Included at no extra cost
Source Code Access
Closed-source
Self-hosted and source-accessible
Implementation Timeline
3 to 6 months
2 to 6 weeks

The Hidden Cost of Legacy Facility Software

Costs Increase With Every Module

Legacy platforms charge per module and per user, causing costs to rise quickly as teams add new capabilities, users, or integrations over time.

High Upfront Implementation Fees

Traditional systems require lengthy deployments, paid consultants, and specialized integrations, resulting in large upfront investments before teams see value.

Hidden Ongoing Expenses

Training, support, upgrades, and essential features are often billed separately, making long-term budgeting unpredictable and difficult to control.

A Clear, Predictable, and Lower Total Cost of Ownership

All-Inclusive Pricing Model

FacilityFlow provides access to all modules at a single, predictable per-user price, eliminating add-ons and reducing total software spend.

Faster Go-Live, Lower Risk

Implementation and onboarding are included, allowing teams to deploy in weeks instead of months without additional consulting costs.

Up to 76% Lower Total Cost of Ownership

Over three years, organizations can save more than $500,000 compared to legacy platforms while gaining broader functionality and faster ROI.

How Summit Properties Modernized Their FM Operations


Company: Summit Commercial Properties

Industry: Commercial Real Estate

Portfolio: 12 buildings, 2.5M sq ft

Users: 65

Previous Solution: Archibus (10 years)

The Challange

  • Per-module costs adding up ($95K/year for 4 modules)
  • No predictive maintenance capability
  • Mobile app frustrating technicians
  • IoT integration project stalled

Results with FacilityFlow:

  • $57K annual savings (60%)
  • AI predictive maintenance preventing failures
  • Technicians love the mobile app (95% adoption)
  • IoT connected in 2 weeks
Quote:-"We were Archibus customers for 10 years. The product served us well, but it wasn't evolving. When we realized we'd spend another $150K to add IoT and mobile capabilities, we started looking at alternatives. FacilityFlow gave us everything Archibus had plus AI, IoT, and modern mobile for less than we were paying before." ~ James Rodriguez, Facilities Director


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