FacilityFlow vs IBM Maximo: Save 70-85% Without Compromising on Features
Everything Maximo offers—AI predictive maintenance, asset management, work orders, IoT—at a fraction of the cost. All 36 modules included.
IBM MAXIMO
$164-$250
per user/month
12-18 base modules
+ paid add-ons
6-12 month
implementation
Docmet Brings Order to Chaos
$20-$50
per user/month
36 modules
ALL INCLUDED
2-6 week
implementation
Why Organizations Are Leaving IBM Maximo
- Prohibitive Licensing Costs:
- Maximo's $164-$250/user/month pricing makes it inaccessible for SMBs and strains enterprise budgets. Add-on modules, integrations, and customizations pile on hidden costs.
- FacilityFlow Solution: Start at $20/user/month with ALL features included. No per-module pricing. No hidden fees. Save 70-85% immediately.
- Pay-Per-Module Nightmare:
- Need predictive maintenance? Extra. IoT integration? Extra. Mobile apps? Extra. Energy management? You guessed it—extra. Maximo's base package is just the beginning.
- FacilityFlow Solution: All 36 modules included from day one. AI, IoT, mobile, energy management—everything. No upsells, ever.
- 6-12 Month Implementations:
- Maximo implementations typically require 6-12 months with consultants charging $200-400/hour. Average implementation cost: $100K-$500K+ before you see any value.
- FacilityFlow Solution: Go live in 2-6 weeks. Implementation support included. Average customer sees ROI within 1-3 months.
- Consultant Dependency:
- Need a custom report? Call IBM consultants. Want to change a workflow? Call IBM consultants. Any modification requires expensive external expertise at $200-400/hour.
- FacilityFlow Solution: User-configurable workflows. Custom reports without coding. When you need help, customization at $30-84/hour (India-based team).
- Legacy Technology Stack:
- Maximo was built in the 1980s. Despite updates, the core architecture shows its age with clunky interfaces, slow performance, and limited cloud capabilities.
- FacilityFlow Solution: Modern cloud-native platform built in 2024. Clean UI, fast performance, true SaaS with automatic updates.
- Trapped in the IBM Ecosystem:
- Proprietary data formats, complex contracts, and integration dependencies make switching costly. IBM knows this and prices accordingly.
- FacilityFlow Solution: Open-source foundation (Frappe). Export your data anytime. Self-hosted option available. You're never locked in.
Feature-by-Feature Comparison
FacilityFlow matches or exceeds Maximo capabilities at a fraction of the cost
IBM Maximo TCO:
Licensing:
200 × $200/mo × 12 = $480,000
Implementation:
$250,000
Add-ons (AI, IoT, Mobile):
$150,000
Training:
$50,000
Customization:
$75,000
TOTAL YEAR 1:
$1,005,000
Years 2-5:
Annual licensing + maintenance: $550,000/year × 4 = $2,200,000
5-YEAR TCO:
$3,205,000
Docmet Brings Order to Chaos
Licensing:
200 × $35/mo × 12 = $84,000
Implementation:
INCLUDED
Add-ons:
NONE (all included)
Training:
INCLUDED
Customization (20 hours):
$1,680
TOTAL YEAR 1:
$85,680
Years 2-5:
Annual licensing: $84,000/year × 4 = $336,000
5-YEAR TCO:
$421,680
Switching from Maximo is Easier Than You Think
Our migration team has helped dozens of organizations switch from Maximo. Here's how we make it seamless.
Discovery & Planning
Audit your current Maximo setup. Map assets, workflows, and integrations. Create migration plan and timeline. Identify data to transfer. What You Get: Complete migration roadmap
Data Migration
Export data from Maximo. Clean and transform data. Import into FacilityFlow. Validate data integrity What You Get: All historical data preserved
Implementation & Support
End-to-end setup, training, and deployment with supervised go-live, intensive post-launch support, and ongoing success management. What You Get: A ready-to-use system with a smooth transition and fast value.
How Pacific Manufacturing Saved $152K/Year Switching from Maximo
Company: Pacific Manufacturing Group
Industry: Industrial Manufacturing
Employees: 850
Facilities: 3 manufacturing plants
Previous Solution: IBM Maximo (7 years)
Users: 125
The Challenge:
Pacific Manufacturing had been using IBM Maximo for 7 years. While the platform was capable, the costs had become unsustainable:
- Annual licensing: $180,000
- No predictive maintenance (module too expensive)
- Mobile access required additional licenses
- Every customization required IBM consultants at $350/hour
- Staff spent 30+ hours/week on manual data entry
The Solution:
After evaluating 5 alternatives, Pacific chose FacilityFlow:
- All 36 modules including AI predictive maintenance
- Mobile apps for all technicians at no extra cost
- Self-configurable workflows
- Implementation completed in 4 weeks
Result Metric's:
- 84% savings in Annual Cost
- 69% reduction in Unplanned Downtime
- 20% increase in Work Order Completion
- 33% increase in PM Compliance
- 73% reduction in Admin Time
Quote:- "The transition was surprisingly smooth. FacilityFlow's team migrated all our asset data, work order history, and PM schedules in just 3 weeks. The AI predictive maintenance—which Maximo wanted $50K extra for—is included. We identified $200K in equipment failures before they happened in the first 6 months. " ~ Michael Chen, Director of Facilities
Frequently Asked Questions: Switching from Maximo
Ready to Leave Maximo Behind?
Join the organizations saving 70-85% by switching to FacilityFlow. Start your 30-day free trial—no credit card required.