Zero Audit Findings. 100% Compliance. Patient Safety First.
FacilityFlow helps healthcare facilities achieve 100% compliance with Joint Commission, CMS, and regulatory standards while tracking 3,000+ critical medical equipment assets and reducing compliance penalties by $180K annually.
The Healthcare Compliance & Safety Challenge
Manual Compliance Tracking
Joint Commission requirements tracked in spreadsheets; PM schedules on paper; maintenance history scattered across systems; audits take weeks; risk of penalties ($180K+ annually).
Medical Equipment Failures
3,000+ pieces of critical equipment with no centralized visibility; PM schedules missed; failures impact patient care; no predictive alerts (65% PM completion rate).
Safety Incident Risk
Reactive maintenance creates safety risks; no standardized procedures; incident documentation manual; environmental controls not monitored (24 incidents/year).
Emergency Response Gaps'
No centralized emergency protocols; critical systems unknown; generator testing inconsistent; fire safety documentation incomplete; evacuation procedures outdated (40% preparedness gap).
Healthcare-Grade Facility Management
Digital Compliance Management
Digital checklists & validation, automated PM scheduling, instant audit reports, and complete documentation trail ensure 100% compliance and zero findings.
Automated Equipment Tracking
Centralized equipment database, predictive maintenance alerts, real-time status monitoring, and mobile inspection tracking improve PM completion and reduce failures.
Proactive Safety Management
Standardized procedures, automated incident tracking, environmental monitoring, and alerts for life safety systems reduce incidents and enhance patient safety.
Centralized Emergency Preparedness
Digital emergency plans, generator & system testing logs, up-to-date evacuation protocols, and automated compliance alerts improve readiness and reduce risk.
Built for Healthcare Compliance & Patient Safety
🏥 Medical Equipment Tracking
Track, monitor, and maintain 3,000+ critical medical equipment including MRI machines and IV pumps with complete lifecycle management, automated PM scheduling, calibration tracking, maintenance history, QR code asset tagging, ensuring 100% equipment compliance, zero missed PMs, complete audit trail, and patient safety assurance.
✅ Joint Commission Compliance
Pre-built Joint Commission compliance templates, automated documentation, Environment of Care and Life Safety Code tracking, real-time readiness dashboard, and instant audit reports ensure 100% compliance, zero audit findings, reduce audit prep from 2 weeks to 3 days, and avoid $180K in penalties.
🛠️ Preventive Maintenance
Comprehensive preventive maintenance program with equipment-specific schedules, digital checklists, mobile PM completion, automated documentation, and compliance reporting, achieving 96% PM completion (up from 65%), reducing equipment failures, and extending asset lifespan.
🚨 Safety & Incident Management
Complete safety management system for incident reporting, investigation, corrective actions, trending analysis, and OSHA compliance, achieving 67% reduction in incidents (24 → 8 per year), improving patient and staff safety, fostering a better safety culture, and maintaining regulatory compliance.
🌡️ Environment of Care
Continuous monitoring of environmental conditions including temperature, humidity, and air quality in critical areas, with automated alerts for out-of-range conditions, complete compliance documentation, 100% environmental compliance, real-time condition monitoring, automated alerting, and protection of patient areas.
🆘 Emergency Management
Comprehensive emergency management system with protocols, checklists, equipment tracking, communication tools, and documentation, including generator and fire system testing, evacuation procedures, ensuring 100% emergency preparedness, regular testing compliance, coordinated response, and complete documentation.
Real Results from Healthcare Facilities
Compliance Rate
Joint Commission, zero audit findings
PM Completion
Up from 65%, automated tracking
Penalties Avoided
Annual compliance, zero findings
Maintenance Cost Reduction
Better efficiency and operations
Safety Incident Reduction
From 24 → 8 per year
Faster Audits
Audit prep 2 weeks → 3 days, ready anytime
Mean Time to Repair
Down from 12 hours, faster response
Work Order Backlog
Reduction, better management
Based on 2024 customer survey of 250+ companies
How Healthcare Facilities Use FacilityFlow
~> Acute Care Hospital
TITLE: Regional Medical Center
FACILITY SIZE: 1,200 beds, 3,000+ employees
CHALLENGE: Joint Commission compliance was a constant struggle. Medical equipment maintenance tracked in spreadsheets. PM schedules frequently missed (65% completion). Audit preparation took 2+ weeks. $180K in annual penalties.
SOLUTION:
- Comprehensive equipment tracking (3,000+ assets)
- Joint Commission compliance templates
- Automated PM scheduling
- Digital inspection checklists
- Mobile equipment management
RESULTS:
- ✅ 100% Joint Commission compliance
- ✅ Zero audit findings (first time ever)
- ✅ 96% PM completion rate
- ✅ $180K penalties avoided
- ✅ 3-day audit preparation (down from 2 weeks)
QUOTE: "During our last Joint Commission visit, auditors were impressed by our documentation. We pulled up 2 years of maintenance history for any equipment in seconds. Zero findings for the first time in our history." ~ Dr. Sarah Mitchell, Chief Operating Officer
~> Specialty Surgical Center
TITLE: Orthopedic Surgery Center
FACILITY SIZE: 6 operating rooms, 150 staff
CHALLENGE: Critical surgical equipment required precise maintenance and calibration schedules. Sterilization equipment validation was manual and error-prone. Compliance with CMS and state regulations difficult to maintain.
SOLUTION:
- Critical equipment tracking
- Calibration management
- Sterilization validation
- Regulatory compliance templates
- Emergency protocols
RESULTS:
- ✅ 100% equipment calibration compliance
- ✅ Zero surgical delays due to equipment
- ✅ Automated sterilization documentation
- ✅ CMS survey with zero findings
- ✅ Better patient outcomes
QUOTE: "We can't afford equipment failures in the OR. FacilityFlow ensures every piece of equipment is maintained, calibrated, and documented to perfection." ~ Maria Chen, Director of Clinical Engineering
~> Multi-Site Healthcare System
TITLE: Regional Healthcare System
FACILITY SIZE: 4 hospitals, 12 clinics, 2,800 beds
CHALLENGE: Managing facilities across multiple sites with inconsistent processes. No standardized compliance procedures. Equipment tracking fragmented. Unable to benchmark performance across sites.
SOLUTION:
- Multi-site management platform
- Standardized compliance procedures
- Centralized equipment database
- Cross-site reporting
- Shared best practices
RESULTS:
- ✅ Consistent compliance across all sites
- ✅ 40% improvement in PM completion
- ✅ Centralized equipment visibility
- ✅ $450K annual savings system-wide
- ✅ Better resource allocation
QUOTE: "FacilityFlow gave us one system for all our facilities. We can now benchmark performance, share resources, and maintain consistent quality standards." ~ Robert Thompson, VP Facilities Management
~> Long-Term Care Facility
TITLE: Skilled Nursing & Rehabilitation Center
FACILITY SIZE: 250 beds, 300 staff
CHALLENGE: State inspections required extensive documentation. Life safety systems not properly tracked. Emergency preparedness gaps. Maintenance reactive rather than preventive. Risk of citations and fines.
SOLUTION:
- Life Safety Code compliance
- Fire safety system tracking
- Emergency preparedness management
- Infection control support
- State survey preparation
RESULTS:
- ✅ 100% state survey compliance
- ✅ Zero citations (first time in 5 years)
- ✅ Complete life safety documentation
- ✅ Emergency preparedness rating: excellent
- ✅ Better resident safety
QUOTE: "State surveyors spent 3 days with us and found nothing to cite. Our documentation was complete and immediately accessible. That's never happened before." ~ Jennifer Williams, Administrator
Customer Success Story
Metro Regional Medical Center
Texas, USA • 1,200 Beds • 3,000+ Employees
"Zero Audit Findings: How We Achieved 100% Joint Commission Compliance"
The Challenge: Joint Commission compliance was a constant struggle. Medical equipment maintenance tracked in spreadsheets, leading to missed PM schedules and $180K in annual penalties. Audit prep took 2+ weeks of frantic documentation gathering.
The Solution:
- Comprehensive equipment tracking (3,000+ assets)
- Joint Commission compliance automation
- Automated PM scheduling
- Digital inspection checklists
- Real-time compliance dashboard
- Mobile equipment management
Results Achieved:
- 100% Compliance Rate with Zero Findings
- 96% PM Completion (up from 65%)
- $180K Penalties Avoided in Annual Savings
- 4x Faster Audits (from 2 weeks → 3 days)
Quote: "During our last Joint Commission visit, auditors were impressed by our documentation; we accessed 2 years of maintenance history for any equipment in seconds, achieving zero findings for the first time in our hospital's history." ~ Dr. Sarah Mitchell, Chief Operating Officer, Metro Regional Medical Center
Why Healthcare Facilities Choose FacilityFlow
Regulatory Compliance
Stay compliant with Joint Commission, CMS, OSHA, and state regulations with automated documentation and instant audit readiness, including Joint Commission EC standards, CMS requirements, state survey preparation, and complete audit trails.
Patient Safety
Ensure the highest standards of patient care with critical equipment tracking, environment monitoring, and safety management, including equipment reliability, environment monitoring, safety incident tracking, and risk management.
Equipment Management
Track thousands of critical medical equipment assets with automated PM, calibration management, and complete maintenance history, including 3,000+ equipment tracking, automated PM scheduling, calibration management, and complete documentation.
Emergency Preparedness
Ensure your facility is ready for any situation with comprehensive emergency management, including emergency protocols, generator testing, fire safety systems, and evacuation procedures.
Cost Savings
Avoid compliance penalties, reduce maintenance costs, and extend equipment life while maintaining the highest safety standards, including $180K penalty avoidance, 30% lower maintenance costs, extended equipment life, and better resource allocation.
Audit Readiness
Stay always inspection-ready with complete documentation, automated reports, and instant access to maintenance history, including 3-day audit preparation, complete documentation, instant reports, and zero findings.
Built for Healthcare Compliance Standards
Joint Commission
Standards covered include EC.02.04.01 (Equipment maintenance), EC.02.04.03 (Medical equipment testing), EC.02.05.01 (Life Safety Code), EC.02.06.01 (Utilities management), and LS (Life Safety standards); features include pre-built compliance templates, automated documentation, instant audit reports, and a real-time readiness dashboard.
CMS (Centers for Medicare & Medicaid)
Conditions of participation include physical environment, life safety from fire, emergency preparedness, quality assessment, and governing body; features include CMS compliance tracking, survey preparation tools, documentation templates, and compliance reporting.
OSHA Healthcare
Regulations include bloodborne pathogens, hazard communication, PPE requirements, respiratory protection, and emergency action plans; features include safety compliance tracking, training documentation, incident reporting, and corrective actions.
State & Local
Requirements include state health department, local fire marshal, building codes, environmental regulations, and licensing requirements; features include customizable templates, multi-jurisdiction support, license tracking, and inspection preparation.
Transparent Healthcare Facility Pricing
Pricing designed for hospitals and healthcare facilities with all-in-one features included.
Legacy Systems
Hospitals using multiple legacy systems
$220/user/year (save 100%)
Users: 100 users
Storage: Unlimited
What's included:
FacilityFlow
500-bed hospitals with 100 users
$36000/user/year (save -9900%)
Users: 100 users
Storage: Unlimited
What's included:
Pricing designed for hospitals and healthcare facilities with all-in-one features included.
HEALTHCARE FACILITY ROI CALCULATOR
Your Facility:
- 500 beds
- 100 facility management users
- 3,000+ pieces of equipment
- Current maintenance cost: $2M/year
- Previous compliance penalties: $180K/year
With FacilityFlow:
- $180K saved annually by avoiding compliance penalties.
- $600K saved through a 30% reduction in maintenance costs.
- $120K saved every year from reduced audit preparation time.
- $200K gained annually by extending equipment life.
- $150K saved from fewer safety incidents across the facility.
- $180K saved by improving administrative efficiency.
- Total Annual Benefits: $1.43M
- FacilityFlow Annual Cost: $36K
- $1.394M (3,872%) NET ANNUAL ROI
- 9.4 days Payback Period
Frequently Asked Questions for Healthcare Facilities
Ready to Achieve 100% Healthcare Compliance?
Join 120+ healthcare facilities achieving zero audit findings, 96% PM completion, and $180K in penalties avoided annually with FacilityFlow. ✅ 30-day free trial • ✅ No credit card required • ✅ Joint Commission templates included • ✅ Healthcare-specific setup • ✅ Free implementation support