Comprehensive Safety and Compliance Management System
Streamline safety protocols, automate compliance tracking, and maintain audit-ready documentation for OSHA, ISO 45001, and industry-specific regulations with intelligent workflows and real-time monitoring.
Build a Safety-First Culture with Complete Compliance Management
FacilityFlow's Safety and Compliance Management module transforms how organizations manage workplace safety, regulatory compliance, and risk mitigation. From permit-to-work systems and method statement risk assessments to incident investigations and safety inspections, our platform provides the tools to protect your workforce while maintaining complete audit readiness.
Designed for facilities managers, safety officers, and compliance teams across healthcare, manufacturing, education, and government sectors, our solution eliminates manual paperwork, automates approval workflows, and delivers real-time visibility into safety performance.
Key Statistics:
- 67% reduction in safety incident paperwork
- 85% faster permit approval workflows
- 100% audit-ready documentation
- 45% improvement in safety compliance scores
Key Benefits with FacilityFlow
Automated MSRA & Permit-to-Work Workflows
Digitize your MSRA and Permit-to-Work processes with intelligent workflows that use pre-configured templates, conditional logic, and multi-level approvals to automatically route permits, enforce safety protocols for high-risk activities, generate checklists, capture digital signatures, track permit status and expirations in real time, maintain full audit trails, and integrate seamlessly with your work order system.
Comprehensive Incident Management
Capture, investigate, and analyze safety incidents with a complete incident management system that enables mobile reporting from any location, photo and video evidence capture, witness statements, injury classification (OSHA recordable, first aid, near miss), built-in root cause analysis templates (5 Whys, Fishbone), corrective and preventive action (CAPA) tracking, incident cost calculation, statistical trend analysis, and automated regulatory reporting to help prevent future occurrences.
Digital Safety Inspections & Audits
Conduct thorough safety inspections with customizable mobile digital checklists that support photo documentation with annotations, pass/fail scoring and severity ratings, GPS tagging, offline use, and multi-site scheduling, while tracking completion rates, maintaining inspection history and trends, automatically generating corrective actions and work orders for deficiencies, and providing real-time compliance dashboards.
Regulatory Compliance Tracking
Never miss a compliance deadline with automated tracking of certifications, licenses, training requirements, and regulatory submissions through a centralized compliance calendar that provides proactive 30/60/90-day alerts, monitors training and certification status, stores compliance documents, supports multiple regulations (OSHA, EPA, ISO), delivers real-time compliance dashboards, and generates audit-ready reports.
Safety Training & Certification Management
Track employee safety certifications, schedule and verify required training, and ensure workforce competency with an integrated training management system that maintains certification and training records, tracks expirations, integrates with LMS platforms, links competency to permit approvals, provides training history reports, and identifies compliance gaps.
Hazard Identification & Risk Assessment
Proactively identify and assess workplace hazards using standardized methodologies such as risk matrices and Job Safety Analysis (JSA), enabling employee hazard reporting, likelihood-severity scoring, control measure assignment aligned with the hierarchy of controls, risk register maintenance, trend analysis, and action tracking to ensure effective risk mitigation.
Technical Specifications
System Requirements
- Web Application:
- Modern web browser (Chrome, Firefox, Safari, Edge)
- Internet connectivity (minimum 2 Mbps)
- Screen resolution: 1366×768 or higher
- Mobile Application:
- iOS 13.0 or later (iPhone, iPad)
- Android 8.0 or later
- 100MB available storage
- Camera for photo documentation
- GPS for location tagging
- Network Requirements:
- HTTPS/TLS 1.2+ for secure communication
- WebSocket support for real-time updates
- Offline mode with automatic sync when online
Supported Compliance Standards
- Occupational Safety:
- OSHA 1910 (General Industry)
- OSHA 1926 (Construction)
- ISO 45001:2018 (Occupational Health & Safety)
- ANSI Z10 (Occupational Safety & Health)
- NFPA 70E (Electrical Safety)
- Environmental:
- EPA regulations tracking
- ISO 14001 (Environmental Management)
- Hazardous waste management
- Industry-Specific:
- Joint Commission (Healthcare)
- FDA 21 CFR Part 11 (Pharmaceutical)
- NERC CIP (Energy/Utilities)
- MSHA (Mining)
- Custom regulatory frameworks
Security & Data Protection
- Data Security:
- 256-bit AES encryption at rest
- TLS 1.3 encryption in transit
- Role-based access control (RBAC)
- Multi-factor authentication (MFA)
- SOC 2 Type II certified
- ISO 27001 certified
- GDPR and CCPA compliant
- Audit & Compliance:
- Complete audit trails
- Immutable log records
- Time-stamped activities
- User action tracking
- Data retention policies
- E-signature compliance (21 CFR Part 11)
Performance Specifications
- Scalability:
- Support for 1 to 50,000+ users
- Multi-site and multi-facility support
- Handles 10,000+ concurrent inspections
- 99.9% uptime SLA
- Cloud-based auto-scaling
- Response Times:
- Page load: <2 seconds
- Search queries: <1 second
- Report generation: <5 seconds for standard reports
- Mobile sync: <10 seconds for typical dataset
Integration Details
Native, Third-party, API & Custom Integration
Work Management
Enable seamless bidirectional integration with the Work Order module, allowing automatic work order creation from inspections, linking incidents to related work orders, and maintaining complete equipment history for streamlined maintenance and safety management.
Asset Management:
Manage equipment safety with tracking of certifications, enforcement of asset-specific safety protocols, adherence to maintenance safety requirements, and scheduled inspections to ensure compliance and operational safety.
HR & Training
Manage workforce qualifications with an employee certification database, integrated training records, competency verification, and contractor credential validation to ensure safety and compliance.
Document Management
Centralize safety documentation with an MSDS repository, safety procedure library, controlled policy documents, and version management to ensure easy access, compliance, and up-to-date information.
Identity & Access Management
Support secure identity and access management with integration for Active Directory/LDAP, Azure AD, Okta, OneLogin, and Google Workspace.
Communication Platforms:
Enable real-time safety communication with integrations for Microsoft Teams (incident notifications), Slack (alerts), email (SMTP), and SMS notifications.
Learning Management Systems
Integrate seamlessly with learning platforms including Cornerstone OnDemand, SAP SuccessFactors, Workday Learning, and custom LMS systems via API.
ERP Systems
Integrate with leading ERP systems including SAP S/4HANA, Oracle ERP Cloud, Microsoft Dynamics 365, and NetSuite for streamlined operations and data flow.
Business Intelligence
Enable advanced data visualization and reporting with Power BI, Tableau, QlikView, and custom dashboards via API.
RESTful API
Access 200+ API endpoints with OAuth 2.0 authentication, JSON data format, comprehensive documentation, 1000 requests/minute rate limiting, and webhook support for real-time event notifications.
Webhook Events
Receive real-time notifications for incidents, permit approvals or rejections, completed inspections, approaching compliance deadlines, expiring training certifications, and custom event triggers.
Use Cases
~>Manufacturing Facility - Hot Work Permit Management
Industry: Manufacturing - Automotive Parts
Facility Size: 450,000 sq ft, 800 employees
Challenge: Manual hot work permits causing production delays and safety risks
Solution Implementation:
- Deployed digital PTW system with hot work permits
- Configured multi-level approval workflow (supervisor → fire marshal → operations manager)
- Integrated with fire alarm system monitoring
- Mobile permit access for contractors
Results:
- Permit approval time reduced from 4 hours to 30 minutes
- 100% compliance with hot work safety protocols
- Zero hot work-related incidents in 18 months
- $125,000 annual savings from reduced production delays
- Complete audit trail for insurance reviews
Key Features Used:
- Hot work permit templates
- Fire watch assignment
- Equipment isolation verification
- Gas detection requirements
- Permit expiration automatic alerts
~> Healthcare System - Incident Management & Compliance
Industry: Healthcare - Multi-Hospital System
Facility Size: 5 hospitals, 2,500 staff
Challenge: Fragmented incident reporting, poor trend analysis, Joint Commission compliance gaps
Solution Implementation:
- Centralized incident reporting across all facilities
- Custom incident categories (patient safety, employee injury, equipment failure)
- Root cause analysis workflows
- CAPA tracking system
- Joint Commission-compliant reporting
Results:
- 340% increase in near-miss reporting (safety culture improvement)
- Incident investigation time reduced by 60%
- 95% completion rate for corrective actions
- Passed Joint Commission audit with zero findings
- $280,000 reduction in workers' compensation claims
Key Features Used:
- Mobile incident reporting
- Photo/video evidence capture
- Automated regulatory notifications
- Root cause analysis templates
- Corrective action tracking
- Compliance dashboards
~> University Campus - Safety Inspection & Hazard Management
Industry: Education - Large University
Facility Size: 150 buildings, 35,000 students
Challenge: Paper-based safety inspections, poor hazard tracking, inconsistent inspection quality
Solution Implementation:
- Digital inspection checklists for all building types
- Scheduled recurring inspections (monthly, quarterly, annual)
- Hazard reporting app for faculty and students
- Automatic work order generation for deficiencies
- GIS mapping of safety issues
Results:
- Inspection completion rate increased from 68% to 97%
- Hazard resolution time reduced by 55%
- 1,200+ hazards identified and corrected in first year
- Workers' compensation premiums reduced by 18%
- Improved OSHA compliance scores
Key Features Used:
- Customizable inspection templates
- GPS-tagged inspections
- Photo documentation
- Offline mobile inspections
- Hazard severity scoring
- Trend analysis dashboards
~> Energy Utility - LOTO & Contractor Safety Management
Industry: Energy & Utilities - Power Generation
Facility Size: 4 power plants, 1,200 employees + contractors
Challenge: Complex LOTO procedures, contractor credential verification, NERC CIP compliance
Solution Implementation:
- Digital LOTO procedure library
- Contractor safety qualification system
- Equipment-specific isolation procedures
- Verification checklists
- Energy source identification
Results:
- Zero LOTO-related incidents in 24 months
- Contractor credential verification automated (saves 15 hours/week)
- LOTO compliance audit score: 98%
- $340,000 avoided fines through improved compliance
- Reduced contractor onboarding time by 40%
Key Features Used:
- LOTO procedure templates
- Contractor credential tracking
- Equipment isolation verification
- Energy source tagging
- Multi-person LOTO support
- Audit trail for all activities
Safety and Compliance Management FAQ's
Ready to Transform Your Safety and Compliance Management?
Join 500+ organizations using FacilityFlow to reduce incidents, streamline compliance, and build a safety-first culture. Start your 30-day free trial today—no credit card required. - ✅ OSHA-aligned system - ✅ ISO 45001 ready - ✅ SOC 2 Type II certified - ✅ 99.9% uptime SLA - ✅ 500+ facilities trust us - ✅ No credit card needed - ✅ Full feature access during trial - ✅ Implementation support included